From: Hutch Neilson [hneilson@pppl.gov]
Sent: Monday, January 05, 2004 6:00 PM
To: Hutch Neilson; Michael Zarnstorff; Wayne Reiersen; Bob Simmons; Larry Dudek; Ron Strykowsky; Brad Nelson; John Schmidt; Jim Lyon
Subject: Summary of NCSX SIT Meeting of 1/5/04 and 12/22/03
 Summary of NCSX System Inegration Team (SIT) Meetings of Monday, January 5, 2004 and December 15, 2003

1.   Plans for December Cost & Schedule Status Meetings  (Ron)

• Job status meetings will be held Friday morning, Jan. 9 (WBS 1) and Monday afternoon, Jan. 12 (others). Ron will issue the call for input and the schedule.
• Estimates at Completion (EAC) will be a focus of the monthly status updates, both for PPPL/ORNL tasks and for the supplier tasks.
  

2.  DOE Guidance on Project Baselines for CD-2

• The DOE funding profile has been the subject of much discussion among PPPL, OFES, and other offices during the last month. An OFES decision on the baseline funding profile for CD-2 is expected this week.
  

3.  CD-2 preparations
Changes to be incorporated in the CD-2 baseline. Impacts of:

• PDR, PBR, and EIR review recommendations.  (About +$2.4M)
• DOE-directed redefinition of CD-4.  (About +$2.0M)
• DOE changes to the funding profile.  (Depends on which profile)
• Selected changes since the start of FY-04 not due to any of the above. (Bob to recommend; Hutch to select)
  

Deliverables and responsibilities:

• ECP documenting changes from the PDR to the CD-2 baseline. (Bob)
• Resource-loaded schedule and consistent milestone and cost tables.  (Ron)
• PDR and PBR disposition plans including loop-closing with PBR reviewers (Hutch)
• EIR disposition plan (John)   Complete.
• Project Execution Plan  (Bob)
• General Requirements Document (Wayne)   Issues from early December meeting have been resolved.
• Input to Greg’s Slides (Hutch)
  

Schedule:

• Jan. 5-     List of proposed changes to be incorporated in the ECP, and their approximate costs, submitted to Hutch  (Ron, Bob)
• Jan. 5-     Issue call to WBS managers for cost and schedule backup for the ECP (Bob)
• Jan. 6-     Draft ECP with placeholders for open items, issued for comment (Bob)
• Jan. 9-     Updated cost and schedule backup due to Bob and Ron (WBS managers)
• Jan. 13-    Change Control Board meeting to review the new CD-2 baseline.  (Hutch to chair)
• Jan. 15-    Complete document package to Greg (John)
• week of Jan. 26-  ESAAB to approve CD-2 (Greg)
  

4.  Critical Technical Issues  (Wayne)

• The critical technical issues list was reviewed and updated at the Dec. 22 meeting. Wayne will issue the update.
• System analysis tasks:  Art Brooks is compiling a long list of requested system analysis tasks.
  
  • Inputs should be submitted to Art.
  • Mike requested that a coil filament file should be generated based on the CAD data as soon as possible and made available to physics for confirmatory analysis ASAP.  ACTION: Wayne follow up.
  • The tweaking of the vacuum vessel shell geometry is overdue.  ACTION: Wayne follow up with Art.
  • It is planned that Strickler and Ku will support the completion of these analyses.
  • Wayne is responsible for setting the priorities, with input from physics.
  • ACTION:  Mike obtain a copy of Art’s draft list.
    
• Metrology needs some attention.  Raftopoulos has documented a plan based on input from stakeholders, but it needs wider dissemination.  A peer review will be held prior to placing equipment orders.  ACTION:  Wayne follow up with Raftopoulos regarding dissemination of metrology plans, closing the loop with stakeholders, and next steps on equipment purchases.
  

5.  Plant visits to MCWF Suppliers  (Brad, reporting on 12/22)

• The series of plant visits the week of Dec. 15 were very productive.
• The casting suppliers have a good handle on the task.  Flow solidification analyses is requiring many iterations, but they have high confidence that the results will be a reliable for designing the rig.
• Machining analyses are just beginning.  We owe them the tool solids model for the current design.
• Both teams expressed a commitment to work with us to try to meet our schedule.
  

6.  Next SIT Meeting: Monday, January 12, 2004 at 11:00 a.m.

Summary by:
Hutch Neilson