From: Hutch Neilson [hneilson@pppl.gov]
Sent: Monday, February 16, 2004 3:48 PM
To: Wayne Reiersen
Subject: Summary of NCSX SIT Meeting of 1/26/04 FOR MEETING RECORDS
I noticed this was missing from the meeting records page. Hutch

  Summary of NCSX System Integration Team (SIT) Meeting of Monday, January 26, 2004

1.  Critical Issues  (Wayne)
The up-to-date critical issues list is posted at:
http://ncsx.pppl.gov/NCSX_Engineering/Management/Critical%20Issues/CriticalIssuesStatus.xls

The following critical issues were discussed:

• ID #82-2.  System Analysis Tasks.  The list of needed tasks and task leaders has been developed. The cost and schedule are being worked.  The cost to complete needed FY-04 tasks may exceed original estimates.  ACTION: Wayne to incorporate plans and updated estimates into FY-04 WAFs by Feb. 6.
• ID #82-2.  Vacuum Vessel shell geometry.  Physics needs the final PFC surface geometry to evaluate adequacy of plasma-wall gaps. However, the geometry may yet have to be modified to resolve the field-period assembly interference issues. RESPONSIBILITY: Brooks.
• ID #12-2. Vacuum Vessel Port Geometry.  It was decided to hold a peer review of the port arrangement, inviting all the stakeholders (e.g. Diagnostics, ICRF) to attend and “speak now or forever hold your peace,” Brad has scheduled a peer review for this Thursday, to be chaired by Larry Dudek.
  

 2.  Job Status report

• It was noted that the performance indices for April through December, 2003, were SPI=0.95, CPI=0.96. These remain above the red flag threshold of 0.90 but have slipped significantly since the preceding month from 1.00 and 1.01, respectively.
• It has been agreed that future-month plans and estimates of current-year WAFs  can and will be modified to keep them current without requiring an ECP. This will ensure that month-to-month performance is tracked against a relevant baseline.
• The January job status meeting will be held Friday, February 6.  Ron will issue the call for input and arrange the meeting.
  

3.  Planning for next Lehman Review and CD-3
Hutch met with DOE personnel on Monday afternoon to discuss the review requirements for CD-3. The conclusions were:

• The next NCSX Lehman review will be June 8-9 or 9-10.  Note that this follows the Final Design Reviews of the modular coil winding forms and vacuum vessel, scheduled for about May 20.
• The June Lehman review will have two objectives: 1)to serve as the Independent Project Review required for CD-3, and 2)to serve as the next semi-annual SC project review of NCSX addressing overall project performance.
• CD-3 approval will be targeted for July, in order to support the project’s schedule for awarding production contracts starting in August.
  

SIT members are asked to report any conflicts with these dates as soon as possible.

4.  CD-2 preparations

• The CD-2 baseline was revised to incorporate some of the larger FY-04 cost growth items into the base estimate. These items totaled about $1.2M and were covered by reducing contingency. Contingency stands at 26% of work to go.  A larger number of smaller puts and takes affecting nearly all WBS elements, but with a smaller total, will be covered in the follow-up ECP.
• The Project Execution Plan has been updated to incorporate the revised cost and schedule baseline, new CD-4 criteria, and project objectives narrative. It has been issued for signature. Responsibility: Bob
• Documentation supporting CD-2 is posted at http://ncsx.pppl.gov//Meetings/PDR/CD2/CD2.html.
• The EIR tracking log has been updated to reflect additional completed items.
• Greg Pitonak’s draft presentation and the CD-2 approval memo has been issued for comment.
• The CD-2 ESAAB, to be chaired by Anne Davies, is scheduled for Feb. 3 at 3:00 p.m.  All preparations are on track.
  

5.  Next SIT Meeting: There will be no SIT Meeting on February 2.  The next meeting is scheduled for Monday, February 9, 2004, at 11:00 a.m.  

Summary by:
Hutch Neilson