FSummary of NCSX System Integration Team (SIT) Meeting of Monday, July 12, 2004

1.   WBS 1 Cost and Schedule Control

• Updated work plans for the next 6 months have been received from job managers for WBS 12, 13, and 14.  The submissions comprise an integrated work plan up through the start of production coil winding.
• Issue: as submitted, the plans contain significant cost growth, mostly in the form of engineering labor, which would thus translate into schedule delays, since resources are limited.
• About $460k of the cost growth was covered using the budget freed up by eliminating the full-scale prototype winding activities and full-scale assembly mockups. See ECP-04-09.
• The planning effort will continue for the remainder of July, concluding with a follow-up ECP to make the baseline consistent with the plans.  The planning activity has two parts, which must work together closely:
  
  • A review of the submitted plans and iteration with the job managers with the goal of minimizing cost growth.  Responsibility: Wayne to lead, and pull in help from others.
  • Incorporation of the new tasks into a revised resource loaded schedule, to quantify the cost and schedule impacts, subject to limits on available resources at PPPL and ORNL. Responsibility: Ron.
    
• A status report will be given at the July 19 SIT Meeting. Wayne, Ron.
  

2.  WBS 4 Cost and Schedule

• The contract being awarded for D-to-C-site cable support towers and cable trays exceeds the amount budgeted by about 15%.  Action: Bob initiate an ECP requesting contingency to cover it, ASAP.
  

3.   Twisted Racetrack Reviews (Wayne)

• Two reviews of the twisted racetrack coil (TRC) are currently planned, in preparation for winding the coil:
  
  • A final design review (FDR). The purpose is to ensure that the technical aims of the TRC activity are clearly understood by all participants, and the design and plans fully support those aims.
  • A fabrication readiness review (FRR).  The purpose of the FRR is to ensure that the facilities and procedures are ready to begin the winding and test activities, with emphasis on safety. It is planned that the review will be conducted by a standing Activity Certification Committee, which will be appointed by the Engineering Dept. to conduct readiness reviews for NCSX activities and facilities.
    
• The necessity for the FDR has been questioned due to concerns about the resources that will be required and potential conflicts with other tasks scheduled at the same time. Could its purpose be served equally well some other way, at less cost?  Wayne will address this issue as part of reviewing the WBS re-planning submissions.  Responsibility: Wayne
  

4.  Safety

• We discussed an accident involving injury that occurred recently on another project at PPPL and which is currently under investigation.  A failure to communicate a hazard identified by one group of workers to a subsequent group of workers on the same job in the same area appears to have been a contributing factor.  We will carefully study the findings and lessons-learned from this occurrence when they become available, since we are planning jobs that have the potential for the same kind of failure.
  

5.  Critical Issues
The following item from the critical issues list was discussed:

• 82-3, Metrology.  The metrology issue needs to be addressed in the context of a comprehensive, project-level strategy and plan for how we are going to achieve our construction accuracy requirements.  We have procured some equipment but do not yet have an adequate project-level plan.  The urgency for such a plan derives from the fact that we will soon be prototyping our coil winding procedure on the twisted racetrack, measuring prototypes, and designing assembly tooling. There is an opportunity to learn from W7-X, including recent work and a planned review the 3rd week of August. Action: Hutch follow up.
  

6.  Next SIT Meeting:  Monday, July 19.

Summary by:
Hutch Neilson