Summary of NCSX System Integration Team (SIT) Meeting of Monday, November 8, 2004

1.    VVSA Procurement (M. Viola)

• Major Tool and Machime (MTM) has submitted a draft schedule. However it is inconsistent with contract milestones and forecasts a delay in product delivery.  Action: Mike V. to clarify expectations for MTM that they owe us a schedule which adheres to the contract. Proposals to deviate from the contract will be considered if it is to the project’s advantage.
  

2.   FY-05 Replanning and Baseline Update (Ron)

• Ron reported the status of recent replanning.  FY-05 BCWS is reported to be in the box; however there is $700k growth in the EAC, not counting hardware cost risks in the TF coils and field period assembly tooling. The TF cost estimate will be updated at the upcoming PDR, so any growth will need to be recognized and dealt with for the Lehman review.
• Follow-up actions:
  
  • WBS 13: Wayne follow up with Kalish to clarify WBS 130 costs and set expectations for PDR.
  • WBS 13 & 15. Cost-neutral budget reallocations among WBS 132, 133, 134, and 151 are accepted.
  • WBS 141:  Ron explain $70.8k cost growth in MCWF.
  • WBS 142-144: Cost growth to ensure adequate oversight is accepted. Opportunities for cost savings in the TRC, should they be needed in the future, should be identified.
  • WBS 185:  Ron follow-up to investigate possible double counting of support crew (e.g., crane operator, metrology). Some savings were subsequently identified.
  • WBS 18: Mike, come to closure with Brad on possible savings in VV heating/cooling tube installation.
  • WBS 18 & 31:  Consider reducing ex-vessel magnetic diagnostic scope, to save fabrication costs, installation costs and schedule. Hutch follow up with Mike and Dave Johnson.
  • WBS 444 & 445,  Wayne follow up with Raki to see if baseline coil protection and instrumentation scope can be reduced.
  • WBS 74, Ron follow up with Erik to see if LOE machine assembly planning and oversight costs can be reduced.
  • WBS 73, Elimination of platform identified as a cost reduction opportunity ($460k). Ron, follow up to assess risks.
  • WBS 53:  Hutch follow up with Gary: can data acquisition and facility computing be reduced?
    
• For the Lehman review, we will present
  
  • ETC from 11/1/04 for all jobs, including cost variances.
  • Updated risk-based contingency need assessment.  Minimum total contingency is an amount equal to 10% of the VVSA & MCWF contracts plus 28% on everything else.
  • Cost risks and offsetting cost-saving opportunities.
    

3.   Lehman Review, Dec. 7 (Hutch)

• Project preparation plan was briefly discussed.
  

4.   Next SIT Meeting: Monday,  November 15, 2004 at 11:00 a.m. EST.

Summary by:
Hutch Neilson