Summary of NCSX System Integration Team (SIT) Meeting of Monday, November 29, 2004

1.    Contract management issues (Mike V., Phil)

• A meeting held Nov. 22 resulted in an action plan to improve the handling of specification changes that arise during the performance of the contract.  These have occurred with high frequency in the initial phases of the VVSA contract.  Several of the actions assigned at the meeting have already been completed.
• It was noted that there has not been the same high level of interaction on MCWF spec details that has occurred on the VVSA,  Action: Phil ensure that the EIO team is reviewing the technical data in sufficient detail.
• The tech. rep., as technical point of contact for the contract, fields all requests from the vendor and works it with the appropriate project people (e.g., design, QA, process experts, management) to get prompt resolution. Resolution, typically a spec or drawing modification, is formally documented in letter from the contract administrator to the vendor, with accompanying documents, without waiting for all the documents to get revised and signed off. he documents are revised and signed off within 90 days.  
• When accompanying documents are combined in a Zip file, the Zip file contains a list of the affected drawings, revision numbers and revision dates. The SIT was satisfied with this procedure. Action: Mike V. close loop Larry Sutton to make sure he is OK with this approach.
• Arrangements are being made for Brad Nelson to be the PPPL Responsible Line Manager (RLM) for off-site fabrication jobs (such as the VVSA and MCWF) and design jobs. Required training will be completed next week when Brad visits PPPL.
  

2.   Twisted Racetrack schedule risks (Wayne)

• The schedule for accomplishing the 2Q Joule milestone to complete the twisted racetrack assembly, ready to bag, by March 31, 2005, is at risk.  Use of overtime & extended hours to stay on schedule can be considered.  Winding operations can make good use of this.
• Action: Wayne follow up with Jim C. to develop a plan to stay on schedule. Make arrangements with HP to extend hours of operation in the TFTR test cell. Requires responsible individuals identified to close the test cell at the end of operations.
• The trial winding of the TRC is going well. Although measurement data have not been analyzed, there appears to be not much growth in the winding pack. It may be possible to increase insulation.
• The plan is to complete the 9th and final layer of the first side today, wind as much of the second side as possible the rest of the week, measure and disassemble the winding next Monday 12/6, and start applying cladding for the full winding test next Tuesday 12/7.
  

3.   November Job Status plans (Ron)

• The November job status meeting is scheduled for Friday, Dec. 3, at 8:00-12:00 a.m.  Action: Ron announce and distribute material.
  

4.   Next SIT Meeting: Monday,  Dec. 6, 2004 at 11:00 a.m. EST.

Summary by:
Hutch Neilson