Summary of NCSX System Integration Team (SIT) Meeting of Monday, October 25, 2004

1.    Critical Activities (Wayne)


*	An internal review of the field-period assembly (WBS 18) tooling plans is getting under way. Cost growth risk of $500-$600k has been identified; now cost-saving options are being looked at.  Action:  Wayne & WBS 18, continue to review requirements and try to push back into box. 
*	Weld joint R&D. Two issues:
	

	*	Bids for full-scale test piece came in a factor of ~2 over budget. Action:  Brad & WBS 12, review goals and requirements and try to push back into box. 
	*	Concerns about weld joint design being investigated by analysis and further small-scale tests. 
		

*	TF quality and cost concerns:
	

	*	Kalish has been tasked to identify the short list of qualified vendors, including foreign vendors. 
	*	Design alternatives: study is focussing on possible modifications of the structure design to more readily accommodate a demountable design as a retrofit in the event of a coil failure.
		

*	Fracture testing (Phil): testing at NHFML is finished. They are analyzing the data.
	


2.   MCWF Procurement (Phil)


*	Cost accounting for the original work scope is still being worked on. Action: assume for planning purposes that it was all spent.  This may be a budget issue. Action: Phil, work with Ron to ensure it is properly reflected in project budget. 
*	Some cost growth in the pre-production casting (“Change Order 5”) is expected.  Action: Phil,  work with Ron to ensure current expectations are properly reflected in project budget. 
*	Next CO5 earned-value report is expected at the end of the month.  Action: Phil provide updated earned value estimate to Ron  for October status meeting. 
*	Monthly reports on production contract will arrive the 15th of the month.  Phil will provide EV data based on them. 
*	A detailed schedule for the production program is expected to be included in the 11/15 monthly report. We expect to see a delay of 1 month in the second and subsequent MCWF deliveries, catching up to the original schedule by about the 6th MCWF. Ron factor into plan and report any impact on the critical path. 
*	We expect the schedule to show a more favorable delivery sequence of the various types of MCWFs. Ron factor into plan.
	


3.   Project Control (Ron) 


*	FY-05 planning is progressing well. Will use October status meeting for fine-tuning adjustments and finalize thereafter. Schedule variances will be eliminated or greatly reduced to start the fiscal year. An ECP will be generated to document the changes. Action: Wayne initiate the ECP. 
*	Meeting on FY-05 planning of Oct. 26 (Wayne, Ron, Hutch):
	

	*	Plan $1.6M of contingency (same as CD-3) in project budget for FY-05. 
	*	Make schedule modifications as discussed to get in FY-05 box. 
	*	Field period assembly:  Cost risk flagged (~$500k).  Reduce budget for M&S and possibly labor to get TEC back into box. Burden is on job manager to make strong effort to reduce risk and make a strong case for any increases through the design review and procurement processes. Re-examine labor component, also. Provide feedback to Ron Action, Wayne & WBS 18.  Project will own up to risk at Lehman review and identify solution in the event cost risk can’t be eliminated. 
	*	TF: Cost risk flagged (~$700k).  Burden is on job manager to make strong effort to reduce risk and make a strong case for any increases through the design review and procurement processes.  Action, Wayne & WBS 13.  Project will own up to risk at Lehman review and identify solution in the event cost risk can’t be eliminated. 
	*	WBS 4: Cost risk in coil protection flagged (~$100k). Same direction. 
	*	Ensure that we have adequate coverage of the key people on the critical-path jobs. Action: Wayne follow-up with affected job managers as discussed.
		



4.   Quarterly Performance Report to OFES (Hutch)


*	Planned for Oct. 29.  Wayne, Phil, Ron, Jim, and John will represent the project.
	


5.   Lehman Review, Dec. 7 (Hutch)


*	Half-day (a.m.) meeting at Germantown is planned. Current plan is for speakers to be Neilson, Heitzenroeder, Reiersen, Strykowsky. They should plan to attend in person. Charge is expected to be issued later this week. 
*	Project preparation plan was issued separately. May be modified depending on charge.
	


6.  Next SIT Meeting: Monday,  November 8, 2004 at 11:00 a.m. EST.

Summary by:
Hutch Neilson