Summary of NCSX System Integration Team (SIT) Meeting of Monday, December 5, 2005

1.    Management

• VVSA Delivery delays
  
  • Updated schedule from Major Tool forecasts delay in VVSA#1 delivery to late February, but project expects further delay. Deliveries of #2 and #3 are also delayed, but schedule for these has not been updated.  As follow-up, Viola is visiting MTM this week to review progress and schedules in detail.  Neilson, Heitzenroeder, et al. will visit Dec. 13-14.
  • Risk mitigation: use the additional time to become better prepared so we are more efficient in Station 1 operations when VVSA#1 finally arrives.  Examples: Hold weekly planning meetings. Ensure visibility of all needed drawings and parts. Procure all needed parts.  Prototype operations. Develop procedures and conduct simulated operations to test them.
    
• Recent DOE interactions:
  
  • Lehman Review:  Draft report issued last week includes recommendation to develop trim coil design for next review, and notes a concern about the pattern of scope reductions to control costs.  Responsibility: Mike Z./Physics develop trim coil requirements and plan to report at May Lehman review.
  • Weekly Reports:  We are now required to report on coil winding activities in addition to MCWF and VVSA.  Will rely on weekly reports of progress and schedule forecasts from Chrzanowski.
  • Twisted racetrack results:  We need to summarize conclusions of twisted racetrack testing for ourselves and in response to DOE queries. Brad’s magnetic field probing tests included.  Action: Wayne pull conclusions together.  Plan to report at next IPT meeting (12/20).
    
• Review of RWP logs.  As RLM, Larry is responsible.
  

2.    Risks

• MC parts availability to support winding operations.
  
  • Tracking of needed drawings and parts orders.  Intent is to eventually rely on BoM, but there is some of risk of incompleteness in the BoM while the assembly drawings are still under development.  Extra communication is necessary to ensure visibility of needed parts drawings.  Actions: Larry: send his informal tracking list to Brad for review.  Ron: add early need dates corresponding to our internal schedule.  Brad: Review Larry’s list and provide feedback and BoM updates ASAP.
  • Type C cladding and chill plates: Larry does not see any availability issues at this time.
  • Adequacy of MC design resources:  Brad reports that Rushinski is again working on MC design tasks, and feels that the assigned resources are adequate at this time.
  • MC design priorities:  Producing parts drawings to support procurements has highest priority. Most critical items are Type A lead blocks and cladding.  FDRs will continue be held for each part, as we have been doing.  Assembly drawings and comprehensive FDRs or design audits have lower priority.
    
• Field Period Assembly Station 1 risks
  
  • Key technical risk:  lack of heating and cooling system design due to unknown thermal performance of the flexible tubing. Mitigation: tests at ORNL to quantify performance. FDR in early January.
  • Key cost and schedule risk:  Lack of a fully developed plan.  Mitigation: planning activity underway, led by Reiersen, with Brown and Viola as key players.  Weekly meetings being held.  Peer review planned for 12/8/05.
    

3.    Project Control

• Highlights from November status meeting (Ron)
  
  • Criticality of modular coil drawings and parts.  There is a risk that needed parts drawings will not be available when needed to support winding operations.  Brad
  • Cost control in MC winding operations.  Budget is large ($2.3M this year).  Charges need to be watched carefully. Larry.
  • ORNL November cost reports are overdue.  Action: Jim.
    

4.  Next SIT Meeting: Dec. 19

Summary by:
Hutch Neilson