From: Hutch Neilson
Sent: Monday, February 28, 2005 5:44 PM
To: Mike Zarnstorff; Wayne T. Reiersen; Bob Simmons; Ronald L. Strykowsky; Brad Nelson; John A. Schmidt; Hutch Neilson; Jim Lyon; Phil Heitzenroeder; Mike Williams
Subject: Summary of NCSX SIT Meeting of 2/28/05
Summary of NCSX System Integration Team (SIT) Meeting of Monday, February 28, 2005

1.    Project Spending and Schedule Performance Issues

• We are developing an action plan aimed at trying to increase the pace of work accomplishment this fiscal year.  Responsibility: Wayne.
• Wayne identified candidate actions that are being pursued. Some of these are scheduled for this year already but we have not yet secured the resources. Wayne will develop a list of proposed spending plans, identifying the needed resources (PPPL staff, ORNL staff, M&S), to discuss with PPPL management later this week. Under discussion:
  
  • WBS 2, 6, 4: Dudek and Ramakrishnan asked to identify in-scope work they could accomplish now.
  • WBS 13: Acquire TF tooling and conductor.
  • WBS 18:  VV prep station tooling and fixtures.
  • WBS 12:  VV tubing, brackets, and supports FDR ~May 1. Insulation FDR in July.
  • WBS 3:  Design and fabricate e-beam mapping apparatus. Not critical, but perhaps a match with available resources.
  • WBS 7:  Test cell prep.
  • WBS 2:  TVPS equipment (in time to support Major Tool testing needs).  Vacuum pump duct design.
  • WBS 4:  Coax cables
    

2.    Decisions

• Dimensional Control Job has been created within System Engineering. Reports to Wayne. Brent Stratton is Job manager.
• TF make or buy decision was re-opened in light of flat funding guidance, which relaxes the competition for resources with the modular coils.  Decided to build in-house. (Reduced quality risk, more flexibility to manage resources).
• VV Weld R&D program (Brad);  Good progress made with small-sample tests.  Should be able to reduce scope of full-scale tests, but fit-up tests are still thought to be needed.  Brad, Address as part of ETC update (input due to Ron this week).  Hutch, talk to Viola about arranging further discussions with Major Tool concerning field weld issues.
  

3.  Safety and Work Planning

• Good response on hazard awareness and visitor mgt. improvements.
• Wayne is working to see that every job (w/ possible exception of LOE management jobs) has a W.P. In the system.
  

4.  Cost & Schedule Management

• An ECP is being prepared to adopt more realistic schedules for near-term jobs, and make some budget changes. Ron has the lead on preparing the ECP.  Hutch to preview with Federal Project Director.  Current plan:
  
  • VVSA fabrication schedule, based on Major Tool’s latest schedule.
  • TF Final design schedule. (Preliminary design risks retired; final design schedule clarified.)
  • Test cell prep schedule
  • Field period assembly tooling design schedule
  • Dimensional control task (budget for new work)
  • Project management (budget to cover FY-04 cost variances)
    
• A more comprehensive ECP will be prepared to cover re-baselining of the project in response to the new DOE funding guidance. It will need to be approved by Anne Davies.  Hutch to work with DOE to ascertain what is needed in the way of backup.
• February job status meeting will be this Friday, March 4, starting at 8:30.  Ron to arrange.  Job managers will be encouraged to come well prepared.
  

5.   Next SIT Meeting: t.b.a.

Summary by:
Hutch Neilson