Summary of NCSX System Integration Team (SIT) Meeting of Monday, January 3, 2005

1.    NCSX Follow-up on SLAC Accident

• A meeting of all NCSX managers (project manager through job managers) will be held Jan. 20 at 1:30 to discuss SLAC accident implications for NCSX.
• Meeting will focus on SLAC management failures: failure to provide safe workplace and failure of ISM. Neilson and Reiersen will talk briefly to initiate discussion and feedback.  Responsibility: Hutch to organize meeting and coordinate with Lab management.
  

2.    Visitor Procedures

• PPPL hosts are responsible for ensuring that visitors abide by Lab safety and security requirements.
• For DOE-badged visitors (e.g., from ORNL or DOE) on NCSX business, Reiersen, Zarnstorff, or Neilson will ensure that a host is identified. An e-mail to Project Office, with appropriate cc’s will document visitors’ names, dates of visit, activities while on site, and host name.  Other visitor categories are covered by PPPL procedures.  Action: Hutch seek further clarification from Lab.
  

3.   Next Lehman Review

• We proposed week of June 20 for the next Lehman review, but were asked to propose alternatives due to a conflict for reviewer Jeff Hoy.
• We will propose:  1)week of June 27, or 2)June 16-17.  We still prefer week of June 20.  Action: Hutch coordinate with DOE and PPPL Director’s Office.
  

4.  Project Control (Ron)

• Expectations for December job status meeting of Friday, Jan. 7 were discussed.  Ron has issued guidance and preparation materials to job managers.
• We should be ramping up spending on designers and technicians. This is an issue to be worked at Jan. 7 status meeting.
• An ECP is being planned which will draw contingency to address variances associated with retired risks (jobs closed or nearly closed). A CCB will be scheduled the week of Jan. 17.  Action: Ron coordinate with Bob.
• Field Period Assembly design review schedule has evolved and needs to be updated. Action: Ron work with Tom Brown
  

5.   Critical Issues (Wayne)

• Twisted racetrack schedule needs more detail. Action: Ron work with Jim C.
• The logic relating the MC FDRs, twisted racetrack, and procurement of MC production parts (cladding, tubing, chill plates, lead blocks, clamps, etc.)  needs to be updated. Goal is to be sure production parts are available when needed to support MC production schedule.  Want to fold twisted racetrack results into the design as much as possible.  Action: Wayne lead in updating the logic and schedule.
• Cryostat & Base Support PDR is scheduled for Jan. 17.  Status of deliverables is unknown.  A presentation by WBS manager Gettelfinger is being planned for the WBS 1 Engineering Meeting of Jan. 5.  Action: Brad.
• TF Coil PDR (Jan.) is on track, but a beam test is needed to support FDR. Steps are being taken to expedite beam fabrication and testing.
  

6.   Next SIT Meeting: Monday,  Jan. 10, 2005 at 11:00 a.m. EST.

Summary by:
Hutch Neilson