From: Hutch Neilson
Sent: Wednesday, June 22, 2005 9:16 AM
To: Hutch Neilson; Brad Nelson; Jim Lyon; John A. Schmidt; Michael C. Zarnstorff; Mike Williams; Phil Heitzenroeder; Ronald L. Strykowsky; Wayne T. Reiersen; Lawrence E. Dudek
Subject: Summary of NCSX SIT Meeting of 6/20/05
Summary of NCSX System Integration Team (SIT) Meeting of Monday, June 20, 2005

1.    Critical-Path Schedule Risks

• Slip in the forecast delivery of MCWF#1 to July 30 (optimistically) means that we will miss the 4Q Joule milestone to complete winding of the first modular coil by Sept. 30. There is a significant risk we will miss the Level II milestone to deliver the first MCWF in July.  Our priorities, under the circumstances, are:
  
  • Safety and quality.  We will be operating in catch-up mode, with intensified schedule pressure.  We will increase our vigilance to ensure that, even with those pressures, safety remains the first priority, quality second, then schedule and cost.  Action: follow up with job managers and crews as appropriate.
  • Continue working closely with EIO to arrest the schedule slippage. In particular, it is important to support their final inspection and testing activities at Major Tool in the critical 12-day period just before the part is shipped. Responsibility: Phil.
  • Continue with preparations to wind MCWF#1 so that no time is wasted when it finally does arrive.  The risk that was identified was the availability of needed parts being jeopardized by lack of drawings. Responsibility: Wayne
  • Keep the project’s overall schedule in focus.  MCWF#2 will arrive not long after MCWF#1. Transition now from an R&D mode into production mode.  Use the time while we are waiting for MCWF#1 to better prepare ourselves for production. Key needs are parts, facilities, and staff training.  Many of the parts will be obtained via outside procurements.  For some reason, those require drawings not necessarily needed for in-house fabrication.  Again, the drawings bottleneck is a risk. Responsibility: Wayne.
  • The 3Q Joule milestone (Type  C Modular Coil FDR, June 30) and the Start TF fabrication Level II Milestone (July in the approved baseline) need to be met.  Responsibility: Wayne.
  • Re-schedule project work to minimize the impact of MCWF delays and to support communication with Lab management and DOE. Responsibility: Ron
  • Reassign staff that were planned for winding coils to other in-scope tasks, to maintain overall project performance. Wayne.  If we do not have enough work, the Lab will work with us to temporarily assign staff elsewhere. Mike W.
    

2.    Other Cost and Schedule Risks (Phil)

• VV Heating and Cooling procurement.  Risk: this is a complicated job with no identified sources at this time. Need to expedite delivery of a procurement package so they can get it out on the street for a solicitation. There may need to be some iteration on the spec with vendors.  The spec and SOW need to be reviewed and signed off.  Requirements must be carefully prioritized to keep costs down. Non-essential requirements must be expunged.  Responsibility: Wayne.
• Twisted Racetrack testing.  Commission CTF this week using planar racetrack.  Perform magnetic testing on the TRC next week. Cool-down and power testing on the TRC the following week.  Responsibility: Wayne.
  

3.  Next SIT Meeting: t.b.a.


Summary by:
Hutch Neilson