From: Hutch Neilson
Sent: Monday, April 17, 2006 10:55 PM
To: Hutch Neilson; Bradley E. Nelson; Jim Lyon; Lawrence E. Dudek; Mike Williams; Michael C. Zarnstorff; Phil Heitzenroeder; Wayne T. Reiersen; Ronald L. Strykowsky
Subject: Summary of NCSX SIT Meeting of 4/17/06
Summary of NCSX System Integration Team (SIT) Meeting of Monday, April 17, 2006

1.   Management items

• ETC Update in preparation for Lehman review.
  
  • Current status is that we have a remaining budget of $37.3M for work and $8.7M (23%) contingency. However we have $1.7M of variances plus $2.2M of estimate growth at this time.
  • Subsequent to the meeting, it was determined that an additional iteration to identify further work reductions was required. The project office issued a memo to job managers setting reduction targets and scheduled meetings for the afternoon of April 19 to review job managers’ reduction proposals and their attendant impacts on performance and risk. The SIT members are asked to support the job managers in completing this exercise.
  • At the Lehman review, we expect to request a contingency transfer in an amount less than  the  total variances and ETC increases. We will have to decide where to apply additional budget. (Hutch) This will keep the contingency from dropping to an unacceptably low percentage at the risk of higher variances in the next few months.
    
• Update of past Lehman Review Recommendations
  
  • Trim coils (200511-07): we are working to establish a minimum-scope design to satisfy CD-4 requirements. We will not close this item at this time, as there is no urgency to do so.
  • FPA tooling development and safety (200511-08):  Report at this Lehman review will emphasize Station 1, including safety considerations, ACC review, and critical lifts, if any.
  • Continuity of engineering leadership (200511-12):  Hutch will report on this at the Lehman review. Action: Brad and Phil submit their NCSX-ITER transition plans to Hutch by 4/25.
    
• Ray Orbach visit to PPPL, April 25
  
  • Orbach has requested a tour of NCSX manufacturing facilities as part of his visit. We will update our poster displays in the MF and develop key talking points for the meeting.  A “dry run” of the posters, tour plan, and talking points will be held Thursday 4/20 at 10:30.  John DeLooper is coordinating the event for the lab. Mike Z. will lead the preparation of posters.  Wayne will work with Larry and team to ensure that the MF and activities in progress make a good impression on Orbach.
    
• PPPL Laboratory Management Review, April 28
  
  • Ron will make the NCSX presentation. Wayne, Phil, and Mike Z. are requested to provide timely input.
    

2.    Risks

• Completing modular coil design deliverables. (Brad)
  
  • Numerous Type A modular coil deliverables have been completed in recent weeks, under Dave Williamson’s leadership.
  • Type B modular coils are still outstanding but are believed to be well in hand.
  • Next big campaign is coil-to-coil interfaces. Support bladders are seen as a cost risk and will be a focus of design efforts.
  • Shear plates engaged by studs shot onto the MCWF flange surfaces is the design solution for handling MC shear loads.  It avoids having to modify the MCWF contract. It eliminates the dependence on friction and its attendant uncertainties, which would not be the case if the coils were allowed to move.
    
• MC lead joint. (Wayne)
  
  • Soldered connection of the lug to lead block has been adopted as the solution to high or variable joint resistance.  A peer review will be conducted April 24. Charlie Neumeyer will chair.
    
• Completing VV design deliverables. (Brad)
  
  • An FDR of the thermal insulation is planned for April 27.
  • Boots are seen as a cost risk and will require further design effort.
    

3.    Project Control (Ron)

• March cost-performance data has been analyzed. Current CPI and SPI are both 0.96. A review of the cost-performance report is scheduled for Tuesday, April 18 at 11:00.  PPPL participants will meet in Hutch’s office and we will use the SIT teleconference number.
• Jim and Brad are asked to review ORNL budget needs for the rest of the FY. Ron’s analysis was provided.
  

4.  Next SIT Meeting: t.b.a.

Summary by:
Hutch Neilson