From: Hutch Neilson
Sent: Monday, June 26, 2006 5:52 PM
To: Bradley E. Nelson; Jim Lyon; Lawrence E. Dudek; Mike Williams; Michael C. Zarnstorff; Phil Heitzenroeder; Wayne T. Reiersen; Ronald L. Strykowsky; Mike Cole
Cc: Brentley C. Stratton
Subject: Summary of NCSX SIT Meeting of 6/26/06
Summary of NCSX System Integration Team (SIT) Meeting of Monday, June 26, 2006

1.   Safety items

• Follow-up of recent ACC review of FPA stage 1.
  
  • Tour safety: Larry revise tour route map per DeLooper suggestion.  Hutch submit revised tour guidelines.
  • Trip hazard:  Larry is following up.
    
• Follow-up of recent ISM Re-verification Review, June 12-16.
  
  • NCSX Procedures (VPI, autoclave operation, autoclave access) are being revised to improve adherence to LOTO and Confined Space procedures. (Chrzanowski, Raftopoulos, by June 30).  NCSX utilization of elephant trunks for pump exhaust should be referred to in NCSX procedures. Larry following up.
  • Lockout-Tagout refresher training.  Hutch work with HR and Ray Camp to schedule refresher training course for NCSX personnel and others in Laboratory.
  • Configuration control of JHAs.  Additional measures may be needed to ensure that JHAs and affected staff stay current.  The issue is highlighted on very long jobs such as NCSX Coil Winding.
    
    • Discussion points:
      
      • Do JHAs need to be controlled documents?
      • Should the JHA be part of the procedure, to ensure that it is controlled along with the procedure?
      • How often should the JHA be reviewed?
      • How frequently should staff be refreshed on the content of the JHA?
      • What ensures that new staff are briefed on the JHA?
        
    • Action: Larry working with IH to consider modifications to JHA procedures. Goals
      
      • The JHA should stay up-to-date with the current hazards (may change with time if the procedures change, or even if they don’t)
      • The affected staff should stay up-to-date with the job hazards and JHA contents.
      • New staff should be indoctrinated in the job hazards and JHA contents before they start working on the job.
      • Make the step-specific PPE requirements clearer. Probably via the procedure.
        

2.  Management Items

• Recent Lehman review.
  
  • Disposition plan for review recommendations is due July 14.  Still following up on issues coil testing, transition to operations.  Hutch
    
• Next Lehman Review.  Scheduled for week of Dec. 11, 2006.
• Follow up to June Watch List briefing:
  
  • NCSX scope reductions history:  Documented with project assessment of risks and program impacts. Hutch
  • Cost performance trends:  Need to improve cost performance trends by the end of the FY to increase DOE confidence that the project will be completed on budget. Goal is to improve monthly incremental CV to better than -$100k/month for the rest of the fiscal year. (It has been running -$300 to -$400k per month thru April, but was about +$60k in May.) Director’s Office has request a plan, by 7/12, for how we are going to achieve the improvement.  Ron create first draft by June 29.
    

3.    Risks

• C1 repair:  Gettelfinger is in charge of removing the coil from the CTF and cryostat and delivering it to the test cell.  Chrzanowski is responsible for the repair, starting with development of a procedure and JHA for exploratory surgery to determine the needed repairs.
• Analysis of C1 test results.  Wayne is pulling together the plan to compare test results with analysis predictions and determine the requirements for further testing, if any. A meeting is scheduled for Tuesday at 3:00.  Decide on future testing plans by July 31.
• MC winding schedule performance: 4 new technicians are being hired and will join the winding team in July.
• Magnetic diagnostics (WBS 31) cost control:  Wayne followed up with Labik to address issue of persistent variances (-$111k CV on $320k of work accomplished to date.) His assessment is that the work currently being performed is at the minimum scope to implement required VV flux loops and MC co-wound loops.  The project is considering canceling the MC flux loops to eliminate the budget and cost risk associated with that work, and offset current variances.  The programmatic impact will be documented.  Hutch, Mike Z.
• Status of pending spending decisions:
  
  • 3rd winding fixture:  Larry is developing a plan and estimate. Try to decide in July.
  • Additional cold testing:  Wayne is leading analysis effort to support decision.
  • MC flux loops:  Consider canceling from MIE to reduce cost risks.  Fund via Research Prep?  Hutch, Mike Z.
  • Trim coils on the MC shell:  Not in scope, potentially quite costly but programmatically of value and may replace external trim coils in MIE project.  Might require research prep funding.  Hutch, Mike Z.
  • Magnetic Alignment implementation.  Concern exists about the uncertain cost and benefit of this technique, which is not yet proven.  Decide by July 7. Hutch, Mike Z.
  • New laser-guided component locating system.  (new)  vendor demonstration last week was positively received by engineering team.  MIght reduce labor costs for installing magnetic loops, and potentially other applications.  Raftopoulos is performing cost-benefit analysis. Larry oversee.
    

4.  Next SIT Meeting: t.b.a.

Summary by:
Hutch Neilson